Live Scanners in a Day. One Check-In a Week. How Admiral Studios Runs Upwork Lead Gen for a 60-Person Agency

Lead generation at Admiral Studios runs through a small team inside the sales org, with Mariia as Head of Sales. Several people watch the account, so the reporting has to hold up.

On the agency’s previous bidding tool it often didn’t. Analytics didn’t reconcile, sync misfired, and the interface had fallen behind. There was no AI layer for relevance, so every bid was judged by hand. A/B testing, smart attachments and client-signal data lived in different places instead of one workflow — none of it helping the team move faster or bid smarter.

Admiral Studios switched to Getmany for the modern product — and a strong commercial offer. Onboarding was faster than expected: no one on the team had used Getmany before, yet live scanners were up by the end of the first day. The flow was familiar and the scanner syntax noticeably lighter than the previous tool’s, so turning the agency’s target jobs into working scanners took an afternoon, not a week.

The AI Decision Maker takes the first pass on relevance; the team stays in the loop as the final decision maker. It’s an aggressive filter, and bids to off-target jobs dropped sharply once it was on. Since it went on, roughly 1 in 5 matched jobs — about 22% — are skipped as irrelevant before a proposal ever goes out, and no connects are spent on them: around 1,900 jobs filtered out over eight months.

With scanners running around the clock, the agency now applies to about 830 jobs a month — roughly 200 a week — automatically. The analytics are simple enough that the whole routine is a weekly look: check the numbers, move on. When there’s a task — tuning a scanner, adding a new one — it doesn’t take long.

The team leans just as hard on the parts of Getmany that sit around the bid. Master Inbox pulls client replies from every agency profile into one dashboard, instead of logging in and out of separate accounts. Smart Attachments send the right file with the right proposal. A/B testing and Client Signals live in the same workflow. Controlling lead generation doesn’t mean switching between tools.